International
digital document
management
Signing of legally significant documents between residents of Kazakhstan and Russia online
Idocs is the first cloud platform in Kazakhstan for exchanging legally significant documents.
For signing documents, we use an electronic digital signature issued by the National Research Center of the Republic of Kazakhstan which ensures full legal significance, equivalent to a signature on paper with a seal.
For signing documents, we use an electronic digital signature issued by the National Research Center of the Republic of Kazakhstan which ensures full legal significance, equivalent to a signature on paper with a seal.
What is idocs?
With the ability to also sign external documents in a single click thanks to electronic document management.
Sign documents
On our platform, any company can
Protect
Organize reliable storage and convenient document retrieval on an encrypted server.
Simplicity
Easy communication with clients and partners will
speed up your deals.
speed up your deals.
Optimise
Document templates and routes may be easily configured to automate and expedite business operations.
More than +100 successfully implemented individual solutions
International document exchange between Russia and Kazakhstan
First Kazakhstan legally significant digital document was launched in September 2023 between the Republic of Kazakhstan and the Russian Federation.
The project was approved by the Ministry of Digital Development, Innovation and the Aerospace Industry of Kazakhstan.
The project was approved by the Ministry of Digital Development, Innovation and the Aerospace Industry of Kazakhstan.
The delivery speed
Security and confidentiality
Losing documents possibility
Transport companies
from 9 days
no guarantee
yes
less than 10 seconds
confirmed by digital signature certificates
no
Compare for yourself
Cooperation between the TTP RK (Trusted Third Party of the Republic of Kazakhstan) and the CC SIF (Certification Center of the State Information System) is regulated by the ongoing agreement on digital communications
Validation of the signature is carried out by the CC SIF with the support of LLC “Gazinformservice”
From the Russian Federation, the signature is made with the SimpSign platform.
From the Russian Federation, the signature is made with the SimpSign platform.
Russian Federation
Validation of the signature is carried out by the TTP RK accompanied by JSC “National Information Technologies”.
From the Republic of Kazakhstan side, the signature is made at the idocs platform.
From the Republic of Kazakhstan side, the signature is made at the idocs platform.
Republic of Kazakhstan
Legal Basis in the Republic of Kazakhstan
Law No. 370-II 'On Electronic Document and Digital Signature' dated 07.07.2003 (with subsequent amendments)
Article 1: 5-4) A trusted third party of the Republic of Kazakhstan is an information system that, within the framework of cross-border interaction, verifies the authenticity of a foreign electronic digital signature and an electronic digital signature issued within the territory of the Republic of Kazakhstan;
5-5) The national certification center of the Republic of Kazakhstan is a certification center that offers registration certificates and digital signatures to individuals or legal entities for the formation of electronic documents in state and non-state information systems’
Article 1: 5-4) A trusted third party of the Republic of Kazakhstan is an information system that, within the framework of cross-border interaction, verifies the authenticity of a foreign electronic digital signature and an electronic digital signature issued within the territory of the Republic of Kazakhstan;
5-5) The national certification center of the Republic of Kazakhstan is a certification center that offers registration certificates and digital signatures to individuals or legal entities for the formation of electronic documents in state and non-state information systems’
Legal Basis in the Russian Federation
"Federal Law No. 63 "On Electronic Signature"
(with subsequent additions)
Статья 7, часть 4: "on the basis of an agreement between such participants, Esignatures established in compliance with international standards and foreign legal norms may be utilized in legal contacts between participants in electronic interaction
In such cases, electronic signatures are recognized as valid when used in legal relations between participants of electronic interaction, who are parties to an agreement, provided that they are confirmed by an accredited trusted third party, or an accredited certification center."
(with subsequent additions)
Статья 7, часть 4: "on the basis of an agreement between such participants, Esignatures established in compliance with international standards and foreign legal norms may be utilized in legal contacts between participants in electronic interaction
In such cases, electronic signatures are recognized as valid when used in legal relations between participants of electronic interaction, who are parties to an agreement, provided that they are confirmed by an accredited trusted third party, or an accredited certification center."
FAQ
Residents of the Russian Federation (RF) and the Republic of Kazakhstan (RK) may now exchange and sign papers electronically while maintaining legal validity in both countries due to this innovative technology.
Indeed. Our team thoroughly examined the legal and technological landscapes in the Russian Federation (RF) and the Republic of Kazakhstan (RK) prior to the launch of the project. We initiated the implementation of international Electronic Document Management (EDM) only after ensuring the project's legality. Below are concise references to the legislations that underpin our assurance of the legal validity of international EDM in both countries. These are brief references to laws that reinforce our conviction in the legal significance of international EDM in both states.
Legal Basis in the Republic of Kazakhstan
Legal Basis in the Republic of Kazakhstan
- Law No. 370-II "On Electronic Document and Electronic Digital Signature" dated July 7, 2003 (with subsequent amendments and additions).
- Resolution of the Government of the Republic of Kazakhstan dated January 29, 2016, No. 40.
- Law "On Informatization" dated November 24, 2015 (with subsequent additions) Article 13.
- Federal Law No. 63 "On Electronic Signature" (with subsequent amendments and additions) Article 7, Part 4.
Residents of the Republic of Kazakhstan (RK) are required to use standard electronic digital signatures issued by the National Certification Center of the Republic of Kazakhstan (NCC RK). For the residents of the Russian Federation (RF), it is recommended to use electronic signatures (ES) created in accordance with the legislation of the Russian Federation, such as those issued by accredited certification centers in Russia.
For document exchange between residents of Kazakhstan and Russia, Kazakh residents can register on the IDOCS platform, while Russian residents should register with the Simpsign service, operated by "Convenient Signature".
An integration has been established between IDOCS and Simpsign to facilitate seamless International Electronic Document Management (MEDO) usage.
An integration has been established between IDOCS and Simpsign to facilitate seamless International Electronic Document Management (MEDO) usage.
Currently, integration is only available with the Simpsign service. However, discussions are ongoing with other Electronic Document Management (EDM) operators in the Russian Federation.
It is important to highlight that Simpsign offers several advantages over other Russian EDM services. A key feature of Simpsign is its capability to utilize Electronic Signatures (ES) from any accredited certification center in the Russian Federation, making Simpsign a more flexible and user-friendly option.
It is important to highlight that Simpsign offers several advantages over other Russian EDM services. A key feature of Simpsign is its capability to utilize Electronic Signatures (ES) from any accredited certification center in the Russian Federation, making Simpsign a more flexible and user-friendly option.
A certified certification centre (ACC) or a trusted third party (TTP) verifies a foreign electronic signature in both Kazakh and Russian. The TTP and the AUC have reached an agreement that outlines their respective jurisdictions with regard to foreign EP verification. A matching receipt, validating the ES for every party involved in the transaction, is given for every EP carried out via the TTP or AUC.
A Trusted Third Party (TPA) is an information system established to verify the authenticity of an Electronic Digital Signature (EDS) generated within the Republic of Kazakhstan as well as a foreign EDS in the context of international cooperation. The responsibilities of the TPA are executed by the authorized certification center "Gazinformservice" in compliance with the laws of the Russian Federation.
Our platform is designed to validate all necessary certifications and conduct regular checks with ease
Simplify your workflow with idocs!
Submit a request to discover how you can minimize document flow costs, save time, and reduce expenses through electronic document management.
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st. Mametova 54
st. Mametova 54
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from 9:00 to 18:00
from 9:00 to 18:00
